We have consolidated the most frequently asked questions and added some further details regarding the structure of our procurement organization in order to facilitate your cooperation with us.
1. Changes: Changes before B-release
When changes occur that have an impact on costs and deadlines, please inform us, the responsible serial buyer, and the Forward Sourcing immediately in written form.
Release of purchase: Purchases will be released by components depending on the priority of the part that is derived from its construction and procurement time. Serial assemblies and single part drawings or PDM forms (Product-Detail-Assembly instructions) are available with all measures and information, including technically tested tips (e.g. control measure). The function pilots are concluded. Furthermore, an updated and complete technical parts list is available. The release of a purchase triggers, among other things:
- a restriction of changes for all divisions, assuming changes will be made to ensure functions and production
- procurement or production of machines, operating and inspection tools, training material, models and systems for purchased and in-house parts
- ordering of first samples and material for PVS parts
- start up of sample inspection for in-house and purchased parts
- release of resources that needs to be done with the B-release in parallel
Changes after B-release:
The implementation of a technical change as of B-release can only be done by a notice of a change in drawings by the Volkswagen Group's purchasing division (see below tool costs and changes to drawings). In any event, the purchaser's approval is mandatory.
The volume of parts needed by the Volkswagen Group at a specific time and start up curves will be determined by the responsible pre- or serial planner. If you do not know whom to contact, just ask the responsible purchaser.
BEMI is the abbreviation for operating resource request. This is a Volkswagen Group in-house form to record and invoice operating resource costs.
5. First supply of samples
First samples are products and materials fully produced with serial operating resources and under serial conditions.
The samples should be submitted in each project phase for the acceptance until grate 1 is reached.
The manufacturer code serves as an additional code for a part so that the producer can also identify it at a later date. For more details, please refer to our VW-standards 10540T1 and 10540T3 that you can obtain from your responsible purchaser.
7. Supplier identification
New parts/systems/materials in the development stage are generally requested by the Forward Sourcing process. The awarded supplier will be commissioned with a Nomination Letter. As soon as a parts number is given, the purchaser will send the supplier a 1% order. This quote will not trigger a delivery request. This order that needs to be signed by the supplier and returned to the VWGroup is used to confirm again key master data like parts price, tool costs, and tool development time to the VWGroup. After the part has been released, purchasing will develop a S-order with the agreed quote, e.g. 80% or 50% for the serial parts. The S-order is a prerequisite for supplying the VWGroup. Parts/services that are needed for other applications are procured via corresponding, special orders and are invoiced (also refer to types of orders below).
Please contact your responsible purchaser to determine whether the standards you are using for this order are still updated and if you need a more current version of the Volkswagen Group's VW Standards.
The volume needed for PPS (Production Pilot Series) will be called off from the responsible pre-serial planner. Please ask your responsible purchaser if you do not know whom to contact.
10. Overall project deadlines
All overall deadlines required for the relevant project are listed in the inquiry or the Nomination Letter. Please contact your purchaser if you still have any questions.
The tool order (in-house abbreviation "AW") is the prerequisite for invoicing tool costs. The invoice of serial tools is defined in the AW order as follows:
"Precondition for payment is the release of the sample parts produced by serial tools by our company's responsible divisions. Copies of the relevant sample reports and unconditional order acceptance have to be attached to the respective invoices."
The second AW form - "order acceptance" of the order set has to be signed and returned to the responsible purchaser.
Any tool costs incurred will be billed via the AW order. Tool costs for serial material only refer to full costs and modification costs for type-related, special operating resources only used for production and/or the construction of a specific purchased part of the VWGroup. Once the VWGroup takes over the costs, the part will automatically become our property. The release for tool production or changes is only done via the responsible purchaser form-free with a letter or the form change to drawing! Approval by the purchaser is mandatory.